Time Sheet Instructions

For Monthly Academic Employees and Civil Service Exempt employees: (Faculty, Academic Professionals, and Postdoc Research Associates)

     Submit your leave via the Vacation/Sick Leave Reporting Portal


For Civil Service Non-Exempt employees:

Time sheet


Students, Academic Hourlies & Grad Hourlies:

     Blank paper time sheets and a payroll schedule can be picked up from Room 333 in the Psychology Building. They are in a holder by the door.

Completed time sheets are turned in to Room 333 Psychology (in the slot of the holder by the door of Room 333).

Fill out your time sheet like the sample time sheet at the bottom of this page.

See the payroll schedule; the pay period is biweekly and starts on specific Sundays. Your time sheet dates need to correspond to the dates on the payroll schedule.

More than one job? Fill out a separate time sheet for each job.

Time sheets are due by noon on the date in the Due Date column of the Payroll Schedule.

Turn in your signed biweekly time sheet to 333 Psychology (place it in the slot of the holder on the door). Students and supervisors need to initial all changes. Use the conversion chart on the back of the time sheet (or the table below) to report fractions of an hour.

If the time sheet is turned in late, it may not be paid out until the next pay period.

Instructions for Use of the Biweekly Daily Time sheet

Record the following information:


  1. Date
  2. Hour - From
  3. Hour - To
  4. Total hours per day
  5. Supervisor's initials for approval


  1. Name of employee
  2. Account code number
  3. Department
  4. Employee's signature
  5. Supervisor's signature

Conversion chart for minutes to tenths of hours

1-2 min .0 33-38 min .6
3-8 min .1 39-44 min .7
9-14 min .2 45-50 min .8
15-20 min .3 51-56 min .9
21-26 min .4 57-60 min 1.
27-32 min .5    

time sheet