Instructions for Students

Updated 08/12/2024

Participating in the Psychology Course Credit SONA

Below are instructions about participating in the Psychology Department’s Course Credit Participant Pool. Read the information carefully. If you have questions, consult the FAQ on the department website or contact the Participant Pool Coordinator (psych-subjects@illinois.edu). If you have moral or ethical concerns with participating in research, please contact your instructor for an alternative assignment.

You must be 18 years of age or older to take part in the Course Credit Pool. To participate, you must be 18 years old on or before September 27, 2024. If you will NOT be 18 by the date above, you will complete the Under-18 Alternative Assignment; you must still register on SONA and complete the prescreen questionnaire.

SONA is an online system where you can sign up for research studies and keep track of your credits earned. Credits are determined by the length of the study according to the following:

Please consult the course syllabus for the number of SONA credits offered by your course. How each credit is converted to points for your psychology course grade is determined by your instructor. Not all psychology courses offer research participation via the Course Credit Pool; please check the course syllabus.

You can only receive credit for participating in studies that you sign up via SONA. You can review your credits by logging into SONA and clicking on My Schedule and Credits. Researchers must record credit within 48 hours of the study. If credit has not been recorded after 48 hours, email the researcher in charge of the study and the Participant Pool Coordinator (be sure to include your name, NetID, study #, and date/time of your study appointment).

If you have ALREADY REGISTERED on Course Credit SONA at any time after May 2020, please use your existing user ID and password. All others, please request for a new account.

If you DO NOT have a user account on Course Credit SONA, please register ASAP to become a Course Credit Pool participant and complete the prescreen questionnaire.

Registering for the Psychology Course Credit Participant Pool consists of 2 steps: (1) Create an account in the online SONA system, and (2) Complete the prescreen questionnaire. Even if you are under-18, you must still register in SONA before completing the alternative assignment. The deadline to register in SONA for Fall 2024 is September 27, 2024.

1. Go to the Course Credit SONA website (https://uiuc.sona-systems.com/). On the screen, click Request Account. Enter your name, user ID (the NetID should be used), UIUC email, student ID number, birthdate, and the course(s) you want credit in. Your temporary password will be emailed to you promptly (be sure to check your junk mail folder). When you register, you MUST use your UIUC email address; if you use an alternative address, you may be asked to complete the registration process again. Please enter your UIUC email address carefully, as you will need a correct email address to receive the temporary password. Please double check that you have selected the correct psychology course section. If this part is wrong, your instructor may not receive reports of your credits, which may affect your grades.
2. Using the user ID and the temporary password that was emailed to you, log into your Course Credit SONA account. You will be asked to take a prescreen questionnaire, which includes a variety of background questions. The prescreen results are purged at the end of each semester, so you will be prompted to complete the prescreen every semester when you take psychology courses that allow credit for research participation. Please answer all questions honestly. All responses will be kept confidential. No researchers will see your individual responses unless you agree to release the information.
3. For returning users from previous semesters, remember to update your list of course(s) that you’d like to receive credit for! If this part is not updated, your instructor may not receive reports of your credits, which may affect your grades.

You will automatically receive 1 credit for completing the prescreen questionnaire if you complete it before the registration deadline. After that, you will still need to complete the prescreen before participating in any studies, but you will get only 0.5 credit for it.

Please contact the Participant Pool Coordinator at psych-subjects@illinois.edu if you have problems registering. If you do not register in the Course Credit SONA system, you will not be able to sign up for any studies.

Once you have taken the prescreen in the Course Credit SONA, you can sign up for studies. All studies must be completed by December 12, 2024 at 5:00pm CST. If you’re under-18, you must complete the Under-18 Alternative Assignment and submit the necessary information to the Participant Pool Coordinator by the same date listed above (see Under-18 Assignment Instruction). It takes some time before studies are posted. Don’t panic if no studies are posted for the first few days of the semester. Follow the directions below and keep checking SONA.

To sign up for studies, log in to the Course Credit SONA website and click the Study Sign-Up box. This will take you to a list of the studies that you are eligible to participate in. You can also click on Studies from the top toolbar and a list will be provided. This page shows in-person lab studies or virtual zoom studies that are available on a particular day and online studies that are due on a particular day. You can select a different date by using the drop-down menu at the top of the page. Studies that currently have available participation times (timeslots) will have “TIMESLOTS AVAILABLE” listed next to the study.

For each study, you can see available timeslots, the length of the study, and the study type (e.g., multi-part study). Some studies have requirements that you must meet in order to take part in them. Pay close attention to a study’s requirements and do not sign up for it if you do not meet them. You won’t know any other details about the study. Please note that some studies are not held in the Psychology Building, so pay attention to the study’s location. For scheduled sessions, you will receive a reminder email the night before the study. However, you are responsible for properly completing the study even if you do not get the email.

Please follow instructions, be respectful, take participation seriously, and try to give quality responses. Before starting a study, please turn off mobile phones and anything else that may be distracting. If you purposely provide inaccurate or inappropriate responses, or respond in a manner which makes the researcher believe that your data will be unusable, you will not receive any credit for the study.

Some studies have requirements that you must meet in order to take part in them. Pay close attention to a study’s requirements and do not sign up for it if you do not meet them.

There are 4 basic types of studies:

Each study has its own cancellation deadline. Please pay close attention to this information on the study information page before you sign up. If it is before the cancellation deadline, then you can cancel your appointment online in the Course Credit SONA system. Log in and click My Schedule/Credits. This screen shows studies that you are signed up for. If it is before the deadline for a certain appointment, there will be a “Cancel” button next to it. Once you click Cancel, you will need to confirm that you want to cancel the appointment. Save a copy of this page as a record of your cancellation.

If the cancellation deadline has passed and you miss a scheduled appointment, an Unexcused No-Show will be recorded on your account. If you have a valid justification for the cancellation/absence with supporting documentation, email the Participant Pool Coordinator. This information will be reviewed and in certain cases (e.g., documented illness), the Unexcused No-Show may be changed to Excused.

Sometimes, researchers may cancel a study. If a researcher cancels less than 24 hours in advance, they should email you and explain that the session has been cancelled, and you will receive credit for the study. If it is more than 24 hours in advance, you will still be notified, but you will be marked as an Excused No-Show in the SONA system and will not receive credit for the study (although you can reschedule and sign up for the same study again, if you’d like).

A No-Show includes any situation in which the participant does not complete a study session and receives 0 credit. A No-Show is not a penalty because it does not remove credit earned; it just doesn’t add any credit to your account. There are two kinds of No-Shows: Excused and Unexcused.

Your account will be locked if you receive 2 or more Unexcused No-Shows. You can be marked as Unexcused No-Show if you do not have a valid excuse for missing a scheduled appointment or for being late to an appointment. While your account is locked, you will NOT be able to sign up for studies, although you can still take part in any studies that you have already signed up for and keep the credits you have already earned through other studies. There are two ways to get your SONA account unlocked:

1. You can provide documentation justifying your Unexcused No-Shows. Valid documentation would include a letter from the emergency dean, McKinley, or other authorized professional. You can submit your documentation via email to the Participant Pool Coordinator (be sure to include your name, NetID, study #, date/time of study session). If approved, your No-Show will be changed from Unexcused to Excused, and your account will be unlocked.
2. If you do not have a valid documentation for missing the study session(s), you can follow these steps to complete additional online ethics training to unlock your account:
   • Go to the CITI Program website here: https://www.citiprogram.org
   • Click Register Here.
   • Select "University of Illinois at Urbana-Champaign" from list of participating institutions. Also, complete sections 2, 3, 4, and 5 on this page (you can select "no" for sections 6 and 7). Click Submit.
   • Fill out the information on the next page (for the "what is your role in research" question you can just select "student researcher - undergraduate"). Click Submit.
   • Click to enroll in the Core IRB Training. You can ignore or click "n/a" for all the other options. Click Submit.
   • Click "no" on next page (to indicate that you do not want to affiliate with any other institutions).
   • You will then come to your main menu. Here you should see "Core IRB Training" listed under "My Courses". Click Enter.
   • You need to complete the following 5 required modules:
     • Assessing Risk - SBE (ID: 503)
     • Basic Institutional Review Board (IRB) Regulations and Review Process (ID: 2)
     • Consent in the 21st Century (ID: 17060)
     • Defining Research with Human Subjects (ID: 491)
     • Privacy and Confidentiality - SBE (ID: 505)
   • Submit the completion report to show that you have successfully completed the ethics training. You must submit the completion report to the Participant Pool Coordinator via email as a PDF document. The dates on your completion certificate must reflect that you completed the ethics training after your account was locked.
   • If you encounter any problems accessing the CITI Training, see here: https://oprs.research.illinois.edu/instructions-citi-training

Without documentation justifying the Unexcused No-Shows or showing your completion of the ethics training, your account will remain locked for the rest of the semester.